ABATE of Indiana Inc. Board of Directors Meeting
February 19, 2010 --- Clarion Waterfront Hotel, Indianapolis IN

The Board of Directors meeting was called to order at 7:10pm. Those present were: Region 00-Teresa Bodle and Melanie Whitesell, Region 01-Lisa Gordon and Wayne Kopec, Region 02-Don and Jude Hewitt, Region 03-Rodney Walker, Region 05-Joe Adams and Rob McCormack, Region 06-Sam George, Joan Heschelman and Bob Stoner, Region 07-Dennis Tyger, Region 08-Brian Smiddy, Region 09-Mo Kintner, Region 11-Kenny Casey, Region 12-David Hawkins, Region 13-Skip Willis, Motorcycle Safety-Rick Toy, LINC-Mike Meyer, Ad Com-Gino Johnson and Dave Frost, state office-Tina McCormack, Kim Tyger, and Edie Seiler, InPAC-Mike Seiler, Tour program director-Bill McKinley, Executive Director-Jay Jackson, Operations Director-Gary Williams, and Editor/Publisher-Marc Falsetti. Region 08 director Dean Fark and Region 04 director Jan Johns arrived late. Region 10 director was unable to attend. Everyone rose for the Pledge of Allegiance.

ITEM 1: Bill McKinley addressed the board concerning the 2010 Tour program. The booklets had a typo so Marc added an insert. Books would be available for region directors to pick up during the safety awards banquet. The winners for the 2009 tour program will be announced at the Awards Banquet.

ITEM 2: Tina stated that she had not received any questions concerning the September/October financials.

(Motion 1)

Tina explained the dashboard and highlighted a few areas of the November/December financials that were distributed at the meeting. The region director, region treasurer, and the state treasurer need to be listed on all region checking accounts. Membership income was discussed. A committee is reviewing membership numbers across the state. They were not prepared to share details at this time as they have had limited contact with one another.

Jay asked the group to introduce themselves.

Jay addressed the directors concerning turning in minutes and treasurer’s reports in a timely fashion.

ITEM 3: Gary Williams stated that IXCR will not be conducting an event at LCRP in 2010. They sent their gratitude and expect to return in 2011. On May 15th there will be a Miracle Trail Ride at LCRP hosted by the Trail Riders of America. The proceeds will benefit the Miracle Ride for Riley Hospital. Kenny Casey offered to get volunteers to help with the event if needed. Questions followed.

The condition of the road in the region 11 area was discussed. Gary stated that the road will be evaluated once the snow clears.

Jay stated that Joe Adams procured a wood chipper and a back hoe for use at LCRP.

ITEM 4: Freedom Hall attendance has been good. The weather forced us to cancel a night of bingo. That night cannot be used for the Boogie bike raffle. Gaming laws were discussed. Mike Seiler continues to work on improvements to the hall as well as general maintenance. Revenues are up. The $10,000 bingo night will be postponed until May.

ITEM 5: Marc Falsetti advised the board that he has set up an ABATE Alert communication system. The service was donated by a member and will allow us to broadcast email alerts. The membership email addresses have been input. Marc initiated the first broadcast last week. We can now put out quick email alert releases for LINC and other important motorcycle information. Discussion followed. Marc stated that this service will not be used for anything other than ABATE business. Information concerning this service will appear in the Hoosier Motorcyclist March edition.

ITEM 6: Dennis Tyger stated that Ad Com met before the board meeting. They reviewed the financials, discussed the Motorcycle Expo and the ABATE Children’s Motorcycle Adventure, as well as motorcycle safety. He reminded the board that anyone is welcome to attend the Ad Com meetings. Frosty reminded the board that if they had any questions to they would like brought up to the Ad Com to let him know.

Teresa Bodle asked Ad Com to look into the cost effectiveness of supplying the operations director with a vehicle versus paying gas mileage. Discussion followed.

Lisa Gordon addressed the concern for volunteers and liability at the events. She stated that region 01 is now having region and county officers added to the certificate of insurance as additional insured. Discussion followed. ***ACTION ITEM-Jay asked Kim to check with our insurance carrier concerning this topic***

Jay asked that in the future if a member has a topic such as this to contact the state office in advance so that it can be researched before coming to the board meeting.

Teresa Bodle asked if the Ad Com is considering other ways to reduce expenses. Jay stated that Tina and the staff continue to look at various expenses and evaluate ways to be more efficient financially.

ITEM 7: Mike Meyer advised the board that SB 0031 has made it through Senate and has been assigned to roads and transportation committee in the House. It has already had the first reading and is scheduled for a second reading. The committee chairman, Terri Austin, contacted ABATE to discuss amending HB1313 to include language matching SB 0031 language. Mike stated that on the legislative front ABATE is looking good.

Jay stated that the MRF was shut down last week due to 20-30” of snow. The consumer protection concerning lead content in kid’s bikes remains an issue. There is speculation that motorcyclist could be named in the health bill.

ITEM 8: The Awards Banquet registration is on par with the previous year. The location of the banquet has changed rooms. The counties and regions are recognized each year based on the report cards.

ITEM 9: There was no old business to discuss.

Lisa Gordon asked if the counties or regions could request more than the allotted amount of flyers from the state office. Marc was asked to address this question. He stated that the limits had been previously set by a board of directors. When the county/region prints flyers, the cost will be placed in the event budget whereas if the state office prints the flyers, there is no documentation of the expense. Discussion followed. Several directors stated that they find deals at various businesses such as Staples and the UPS store. County reps will need to contact the region director concerning additional flyers. The director can then evaluate the request and call Marc, Jay or Gary.

Kenny Casey read the recommended state charity policies that were submitted in 2009. This was an action item carried over from the November board meeting. Discussion followed.

Mike Seiler stated that the membership committee has been shooting emails and phone calls back and forth looking at ways to retain current members and gain new members. Gary Williams stated that he had attended a charity seminar and that the theme was on membership retention. This appears to be a major concern across the country. A multifaceted approach is needed to work on membership numbers.

Wayne Kopec stated that the old version of the by-laws is still posted on the website. Marc corrected this oversight during the meeting. Discussion followed concerning policy and by-laws.

Lisa Gordon brought up 30 year membership awards. Jay stated that the membership committee would look into this topic.

ITEM 10: Lisa asked what the pay out is for the ADD policy. Jay stated that it is $2,500.

Teresa Bodle asked if Ad Com had received any new prospective charities for 2011. Lisa Gordon submitted a new charity. Discussion followed.

ITEM 11: Jay gave a detailed history of the motorcycle safety program. ABATE of Indiana has conducted rider education classes for the Department of Education since its inception in 1987 along with Indiana State University and Kokomo School Corporation. The program is self funded through motorcycle registrations. Over the past 23 years ABATE of Indiana has increased the number of training facilities making the program more accessible to students. The current Superintendent of Public Education does not feel that this program belongs under the jurisdiction of his department. This year they opened the program up for public bid. ABATE of Indiana was the only entity that submitted a Request for Proposal. To date, the DOE has not awarded a contract for the 2010 training season. Jay asked the board for suggestions on how to proceed as traditionally registration for classes opens in six days. Discussion followed. Several region directors suggested that ABATE pull their RFP and teach classes without the backing of the DOE. Jay stated that should the need arise; he will present the boards suggestion to the DOE. A plan of action was discussed concerning contacting legislators, the DOE, and the Governor. Under the current contract proposal, three training sites will need to be shut down as well as a later start and earlier finish for the 2010 training season. Jay thanked the board for their insight and recommendations.

(Motion 2)

Respectfully submitted,

Kim Tyger

MOTIONS

Motion 1: Kenny Casey made a motion to accept the September/October financials. David Hawkins seconded the motion. Region 02 abstained. All others present voted yes. Motion carried.

Motion 2: Skip Willis made a motion to adjourn. Jan Johns seconded the motion. Vote was unanimous. Motion carried.

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