ABATE of Indiana Inc. Board of Directors Meeting
April 18, 2009 --- Lawrence County Recreational Park, Springville, IN

Executive Director Jay Jackson called the meeting together at 12:15pm. Those present were: Region 01-Lisa Gordon, Region 02-Dave Frost, Region 03-Rodney Walker, Region 04-Jan Johns, Region 05-Joe Adams, Region 06-Sam George, Bob Stoner, Joan Heshelman, and Jorge Southworth, Region 07-Dennis Tyger, Region 08-Terry Penn and Rick Toy, Region 10-Lenny Stancombe, Region 11-Kenny Casey and Mike Lowe, Region 12-Dave Hawkins, Region 13-Skip Willis, LINC-Mike and Roberta Meyer, Operations Director-Gary Williams, State Office-Kim Tyger and Tina McCormack, Road crew-Dave Trapp, handicap accessibility-Charlie Welchel, and electrician-Bruce Proctor. Regions 00 and 09 were not present. Everyone rose for the Pledge of Allegiance.

ITEM 1: Tina distributed January and February financials. She did not receive any questions concerning November and December financials. Tina stated that Key Bank recommended that we move to a money market account from the sweep account as the sweep was not earning as much interest. Should the sweep accounts turn around we may move back.

(Motion 1)

ITEM 2: Kenny Casey apologized for missing the charity meeting. Cyndii has asked that everyone return patches and rockers that they do not use. The regions asked how much the patches and rockers cost. Tina will broadcast that out to everyone.

ITEM 3: Gary Williams gave the Bingo report. At this time our numbers are holding their own. Patrons are being frugal but they continue to come out. Last Saturday there were 274 people there. Mike Seiler is finishing up on the repairs he has been working on. Further repairs will be put on hold till next fall. Joe Adams stated that he has a scissor lift coming.

ITEM 4: Mike Meyer apologized for not sending out LINC reports. His computer is down. He hopes to have it up and running soon. Jay advised that the website does have an update on it. The General Assembly is slated to adjourn on the 29th of April. There is speculation that the governor will call a special session. Jay stated that we are on the defense mode now to make sure that we do not see any legislation that we do not want. He is hopeful that we will get a sponsor to establish a resolution to get our agenda into a summer study.

Kenny Casey asked about the Illinois helmet bill. The bill died.

Sam George asked if we can get a laptop for Mike to use until his computer is fixed. Gary will talk to Marc about this. The reason behind each region having an ABATE laptop was discussed.

MRF is hosting Bikers in the Beltway; an event to get motorcyclists to ride into DC was discussed. Information will be on the website.

The Consumer Protection Act has not been fixed yet. Dealers cannot yet sell kid’s bikes.
One commissioner has stated that she understands and agrees with the need for an exemption. However, she also voted to stay it for a year. The other commissioner has not voted yet. Discussion followed. This issue affects the future of motorcycling and LCRP.

ITEM 5: The Department of Education has released Mike Moore and John Bodeker. Nothing has changed as far as the safety program is concerned. We will continue to make the transition as smooth as possible. Jay has met with the division chief and Superintendent of Public Instruction. We are saddened by the loss of John and Mike.

Jay met with the staff at IMS to discuss the Moto GP. They were receptive to moving the gear checks inside the facility. They have asked that Terry Penn continue to work with parking on the track as well as downtown with Motorcycles on Meridian. The plan is to increase the downtown area to go from South Street to the circle. A command post will be set up where all parties involved in the event will have a representative. This is part of Homeland Security. ICJI is going to sponsor the gear check stations at the Moto GP. ICJI also shot video and audio PSA’s with Nicky Hayden, GP World Champion, to air for Impaired Rider and Motorist Awareness.

Scooter training is underway. We will watch the feedback to see how this works out.

BMV is going well. Jay asked Sam if he could help find a small location where we could conduct licensing in the Bloomington area.

An ABATE introduction video has been established for the training sites. Jay encouraged instructors and directors to get out to the sites to promote the organization.

ITEM 6: Dennis stated that the Advisory Committee met earlier today. Moto GP, financials, Bingo and Safety were discussed. Bob Dillon asked to have his membership reinstated. Discussion followed.

(Motion 2)

ITEM 7: Teresa Bodle was not at the meeting to discuss the policy meeting. The policies will be tabled until next meeting. Jay read the recommended by-law concerning the Operations Director. Typographical errors are also set to be corrected. This is the second reading. (see attached)

(Motion 3)

ITEM 8: Riders are coming in to LCRP and are camping with their families. The water has been turned on. The RV Park has had some ground work done on it on the far end. Dana Wigley with the Lawrence County Sherriff’s department is checking with the community corrections division to see about utilizing their services for doing some weed eating at the property.

Various regions asked about Boogie concerns. Jay recommended that site specific questions be addressed after the meeting when they can go out and walk the property.

Sam and others from Region 06 are going to work on the office trailer to make it more efficient.

A Women’s Memorial should be installed in May and dedicated June 14th with a rain date of June 21st. The Memorial will be the first to honor women in motorcycling. At some point, we can expect to see other monuments dedicated to manufacturers, competition and the rights movement. Southside HOG will be coming in to clean up the Memorial and make some repairs. Tina advised that brick orders are due in the office no later than March 1st. Skateboarder’s were seen on the memorial today. Gary will look into this.

Jay asked that the Regions police their areas for trash and other items that might be deemed inappropriate by others. Discussion followed.

Rick Toy is completing the GPS coordinates for the trails today.

ITEM 9: Dave Trapp asked permission for roadkill roadcrew to construct a storm shelter.

(Motion 4)

Lisa Gordon asked about a shelter for Region 01. A location will be looked into after the meeting.

Charlie Welchel stated that the special needs storm shelter will be constructed in time for the Boogie. He could still use more donations. He thanked the regions that did donate.

Dennis Tyger requested a larger generator for use at the shuttle office to power up the radios and office trailer. The tugs were discussed.

The need for a few more culverts was discussed.

Region 04 is working on the shower in the bottoms. The hole shot will be moved to the Boogie Dome area.

Terry Penn stated that some of the stakes in the primitive RV location have been removed or are sticking up.

A walkway between the RV Park and Region 00’s shelter was discussed and will be looked at after the board meeting.
Joe Adams asked if we can look into alternatives to bring something new to the 30th Anniversary of the Boogie. Discussion and ideas followed.

A recommendation was made to advertise “No glass bottles” in the Hoosier Motorcyclist.

Each region was asked if they have any needs for the Boogie. Tina requested that the early lists and supply lists be turned in no later than the June board meeting. Early list means if you are working on Thursday you get in on Wednesday. Please be finished with your region area clean up at the end of June. Please make sure the equipment has been checked in before taking it. New region directors asked for a list of what their regions have requested in the past. Tina will get that information out to them.

Sam asked the name of the band that won the Day Stage last year. Jay will check into that.

ITEM 10: The Awards Banquet was discussed. Jan stated that a few people that paid for dinner did not eat because there was no place for them to sit. Dave Frost said that security was not letting people in for the Banquet after dinner was over. Tina will get with security on this. Tina read over the explanation of how the regions and counties are classified as small, medium, or large. The directors asked that this information be sent out to them. Tina stated that a few regions turned in monies without indicating that it was coming from a county so the region was given credit. She asked that monies be turned in with the event budgets and a notation as to where the credit should be placed. Tina asked that all event budgets, reports, and donation dollars be turned in by January 10th so that she can compile the information and get it back to the directors to look over prior to ordering the awards. Discussion followed.

ITEM 11: Jay shared with the board a group that wants to advertise their ride in the Hoosier Motorcyclist. Discussion followed.

Kenny Casey expressed concern over a letter in the March issue of the Hoosier Motorcyclist. Discussion followed.

Terry Penn addressed the board concerning the use of alcohol during board meetings.

(Motion 5)

(Motion 6)

Respectfully submitted,
Kim Tyger

MOTIONS

Motion 1: Kenny Casey made a motion to accept the November and December 2008 financials. Sam George seconded the motion. All were in favor. Motion carried.

Motion 2: Kenny Casey made a motion to give a single membership back to Bob Dillon. Dave Hawkins seconded the motion. Regions 07, 08, 11, and 12 voted yes. Regions 02, 06, and 10 voted no. Regions 01, 04, 05, and 13 abstained.

Motion 3: The second reading of the by-laws pertaining to the Operation’s Director was given by Jay Jackson. Region 03 abstained. All others voted yes. Motion carried. (See attached)

Motion 4: Dennis Tyger made a motion to allow Road Kill Road Crew to build a shelter at the bottom of Swany Hill. Joe Adams seconded the motion. All were in favor. Motion carried.

Motion 5: Terry Penn made a motion that voting members of the board are expected to represent their regions in a professional manner. Alcohol is prohibited by board members during the meetings. Dennis Tyger seconded the motion. Region 03 abstained. Region 06 voted no. All others voted yes. Motion carried.

Motion 6: Terry Penn made a motion to adjourn. Kenny Casey seconded the motion. All were in favor. Motion carried.