ABATE of Indiana Inc. Board of Directors Meeting
November 22, 2008 --- Clarion Waterfront, Indianapolis

Jay Jackson called the meeting to order at 7:10pm. Those present were: Region 00-Ray and Teresa Bodle, Region 01-Al Putman, Lisa Gordon, Cindy Sater, Merle Sater, Russ Bauer, Lisa Bauer, Robert Palmer, Vickie Looker and Mike Jurek, Region 02-Dave Frost, Region 03-Roger Mitchel, Melody Dockerty, Scotty Barker, Amy Barker, Region 04-Chuc Hunter, Jan Johns, Region 05-Joseph Adams, Region 06-David Polanco, Sam George, and Bob Stoner, Region 07-Ken Harris, Region 08-Terry Penn, Dean Fark, Shayna Fark, Region 09-Jason Cissel and Mo Kintner, Region 10-Lenny Stancombe, Region 11-Kenny Casey, Region 12-David Hawkins, Region 13-Skip Willis, Aaron Meyer, Tour Program-Bill McKinley, ImPAC-Mike Seiler, LINC-Mike Meyer, ABATE of Colorado-Terry Howard, Andrea Matthews, State Office-Edie Seiler, Ad Com-Gino Johnson, Editor-Marc Falsetti, State Office-Mary Walton, and Operations Director-Gary Williams. Everyone rose for the Pledge of Allegiance.

ITEM 1: Gino distributed September and October financials. No questions were submitted for July and August financials. Accounts receivable-one advertiser has vanished. We will have to write that off. The dashboard shows a negative for charitable gaming. Numbers are down for gaming across the nation. We are current on the mortgage. Safety and membership are up. .

LCRP income taxes were paid in September and property taxes paid in October. Bedford Park management income is up and expenses are down for the same period in 07. Payroll expense has been reclassified as a management fee.

Discussion followed.

(Motion 1)

ITEM 2: Mike Meyer stated that he, along with Gary Williams and Jay Jackson, went to Organization Day on Tuesday. They met with several legislators, staff and lobbyists to discuss our agenda. LINC exists because of legislation-to make sure that legislation does not pass that affects motorcyclists negatively. Make sure that region and county phone trees are up and ready to run. LINC Reps need to go to AMA and MRF to sign up for their emails as well as check the ABATE website to stay up on legislation. ABATE Day is scheduled for Thursday, February 26th.

ITEM 3: Marc gave a tutorial on the laptops he distributed to the Region Directors. Laptops were distributed to: Region 00-Teresa Bodle, Region 01-Lisa Gordon, Region 02-Dave Frost, Region 03-Scotty Barker, Region 04-Chuc Hunter/Jan Johns, Region 05-Joe Adams, Region 06-Sam George, Region 08-Terry Penn, Region 09-Jason Cissell, Region 10-Lenny Stancombe, Region 11-Kenny Casey, Region 12-Dave Hawkins, Region 13-Skip Willis (Region 07 will pick theirs up later). The computers are for ABATE business only. Discussion followed.

ITEM 4: Over the past couple of years, phone calls coming into the State Office have increased dramatically. To help facilitate these calls, Edie Seiler has been brought on board. We have redone our contracts with the phone company and cell company to help save money. The current phone system does not allow for the possibility of more efficiency such as automated systems to go directly to the person the caller needs to talk to. Marc explained that the phone system does not allow transferred calls to go to voice mail when the phone is in use, or phone calls to transfer to an open line, it is complicated to change the message on the answering machine. Discussion ensued. Information on two systems was distributed. (Many side conversations were taking place throughout discussion making it difficult to hear questions and answers.)

(Motion 2)

ITEM 5: In Dennis’s absence, Jay gave the Ad Com report. They reviewed the current financials. Election procedures were discussed. Ad Com still recommends that the Regions establish and file individual election procedures with the State Office. Employee handbook is being revised. LCRP was discussed concerning IXCR racing and the possibility of renting property for events. Al brought up retaining/recognizing long term members. No actions were taken nor motions made.

ITEM 6: Gary Williams stated that LCRP has been winterized. Winter hours are in effect. IXCR brought in $5800 at the gate. He thanked the volunteers that came out for the event.

ITEM 7: Gaming state wide is down dramatically. Bingo numbers are down at Freedom Hall but not anything like our competitors are seeing. Mike Seiler has been performing maintenance for Freedom Hall. He has repaired some of the concrete work, tiles, and other small things that needed attention. The roof has been looked at and there are no leaks at this time. Some of the shingles are still missing. Mike and Izzy have ideas about painting Freedom Hall. Discussion followed.

Holding effective meetings was discussed. A recommendation was made during the break to prohibit drinking during the meetings.

Jay introduced Terry Howard and Andrea Matthews from ABATE of Colorado.

ITEM 8: MSD Site Coordinators meeting will be held on Sunday morning. The main topic for discussion will be scooters. Legislatively we are looking at suspending the 30 day wait after obtaining a motorcycle permit before you can take the skills exam, doing away with the motorcycle only license and the temporary motorcycle learners permit. The bid has gone through for new motorcycles and those should be available in March.

ITEM 9: Sanction dates were reviewed.

ITEM 10: Committee reports: The contribution to Indiana Children’s Wish Fund for 2008 is around $61,467.20. The 2009 State Charity is American Diabetes Association Camp John Warvel.

Teresa Bodle handed out paperwork and discussed the policy recommendations. Discussion followed. A special BOD meeting may be called in January to review the policies. (side discussions resumed making it impossible to hear questions being asked and the answers being given)

ITEM 11: Bill McKinley talked about the Tour Program. Each region needs to submit a scenic route of travel (start and ending point) and a tour stop location. Try to include advertisers or the point of interest in the route. Discussion followed.

Next BOD meeting will be February 21, 2009, location to be announced.

(Motion 3)

Respectfully submitted,

Kim Tyger

MOTIONS

Motion 1: Skip Willis made a motion to accept the July and August financials. Roger Mitchell seconded the motion. Vote was unanimous. Motion carried.

Motion 2: Kenny Casey made a motion to accept the Central Communications quote to upgrade phone systems in the state office. Dave Hawkins seconded the motion. Regions 00, 05, 06, 07, 08, 09, 10, 11, 12 and 13 voted yes. Regions 01, 02, 03 and 04 voted no. Motion carried 10-4.

Motion 3: Dave Polanco made a motion to adjourn the meeting. Skip Willis seconded the motion. Vote was unanimous. Motion carried.